A Guide To Office Safety And Health


Safety and health at workplace is a big concern to every employee. It constitutes all preventative measures aimed at protecting functional capacity and life of the employees and should be implemented at all operational stages of the organization to protect employees from occupational risks. Every employee must be provided with safe and healthy working environment. Creating secure and healthy working conditions at every office is the primary responsibility of the employer. It is fairly obvious that safety and health hazards can exist at work places filled with heavy machinery and equipment. A surprising number of hazards can be present in an office setting. Many of these injuries and disasters can be prevented if management or supervisors recognized the risks and implement simple workplace modifications to help mitigate them.

Today, we are going to discuss about the health and safety measures every organization should follow to cope up with such disasters.

If organization’s employee is healthy, then it will definitely leads to high productivity. To ensure the well-being of employees, office should follow the measures mentioned below:

Pay Attention to Hygiene

Hygiene is the foremost step to keep the office environment healthy and safe. Washrooms should be clean enough and few products must be kept inside including hand and toilet seat sanitizers, wet wipes, hand towels, insect repellents etc. Indoor plants can be kept at workplace to make air quality better.

Thorough Ventilation

Ventilation is the process of renewing the indoor air to maintain good air quality by two-way flow of air. Offices are jam packed with workers that is why it is very important to have proper ventilation systems at work place. Ventilating a place is almost a direct extension of breathing as it replenishes oxygen levels and removes the stale air and excess humidity and pollutants.

Superior Quality Furniture

The quality of furniture plays a crucial role in maintaining employee’s good health and well being. Furniture of work stations including chair, desk and positioning of computer systems should be comfortable enough to aid the right posture. Sitting on an office chair for prolonged periods of time can cause back pain. Stress in the shoulders, arms, and legs can add large amounts of pressure to the back muscles and spinal discs.

Proper Lightning

In the office, we use our eyes from morning to evening. Whether completing computer work, watching a presentation or reading a print report, our eyes are working just as hard as we are.  So in order to keep eyes working functioning properly over time, it’s important to avoid eye strain. That is why proper lighting should be there in office to maintain eye health.

Discourage Harmful Chemicals

Almost in every office, some short of chemicals are used whether for cleaning purpose such as toilet cleaners, disinfectants and chlorine bleach or for office materials such as photocopier toner. Adding to this, Incense sticks for worshipping or room fresheners contribute to nasal allergies. These products should be diluted and must be used in limited amounts.

Separate Smoking Area

Seven out of ten people today are addicted to smoking. Smoking inside the office can unease other employees and can act as a serious health hazard. That is why it is very important to keep the separate smoking zone to avoid passive smoking.

Apart from being healthy, being safe is vital too. Let’s focus on the things every office should include to stay safe and protected:

Fire Extinguisher

Mishappening can occur anytime, so be prepared every time. Fire extinguisher must be set at every location in the office. There is a high chance of encountering an out-of-control fire in offices, so knowing the importance of fire extinguisher is a safety measure everyone should know. Learn how to use the extinguisher and it can play a critical role in protecting you by controlling fires at their very early stages.

Fire Alarms

Fire alarms save lives! A fire alarm system is a smoke alarm and smoke detector that alerts people that a fire has started. The main advantage of installing fire alarms is the early warning benefit. The fire alarms can be installed anywhere in a commercial building. You can be immediately alerted of a fire at your commercial building when fire alarm system is connected to a remote monitoring station. This early warning signal Increases evacuation time for building occupants before a fire spreads out of control and can help people exit the building safely.

Emergency Exit

All workplaces must have clearly identified means of escape in a disaster like fire, earthquake, etc. The emergency exit must be kept clear all times to ensure that everyone can exit the place during emergency. Arrangements must be conveyed to all the employees, particularly to personnel such as fire wardens who will be assisting in overseeing any emergency evacuation. The exit should lead to a safe place, normally outside and away from the building. Doors on escape routes must always be available for use without the use of a key.

First Aid Kit

First aid kit is a must have for every office. It is necessary so that you can treat ailments and injuries that happen at workplace. From the minor ailment to the more serious injury a first aid kit can help reduce the risk of severity of the injury. First aid kits must have a variety of items that will help treat scrapes, cuts and injuries such as sprains, burns, and supplies for a variety of ailments that are common. You cannot always keep people from getting hurt but you can protect them when they get injured with a first aid kit.

Security Force

Terrorist attacks and such more incidents taught us that there is a great need of keeping security force at offices. The primary function of a security team is to ensure that a property and people inside remains safe and secure. They keep a close eye on everyone who tries to enter the grounds and supervise activities that go on inside. They carefully inspect through security cameras by walking around and examining a building’s many sections, corridors and entrances over and over again.

Aim to create culture of risk prevention. Share knowledge and good practices on office health and safety.

Stay Healthy! Stay Safe!

Feature Image Source: ul.com